Class:
SUBMITTING NAMES TO THE TEMPLE
USING TEMPLEREADY FOR WINDOWS
©Copyright 2007 by Donald R. Snow
Sections of the Class Notes
Return to Don's Class
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was last updated 2007-11-04.
WELCOME AND
INTRODUCTION
- Instructors are Elder and Sister Donald R. and Diane M. Snow of the
England London Mission, Hyde Park Family History Centre
(snowd@math.byu.edu, dms34@juno.com)
- These notes with active Internet links are posted on the Utah Valley Technology and Genealogy Group website http://uvtagg.org under Class Outlines, Don's
Listings.
- Before doing
temple names submission you should have completed the two
preceding steps outlined on (1) Cleaning
Up Your Database and
(2) Getting
Completed
Ordinance Data intoYour PAF Database . You also need to get your database
cleaned up to be ready for New FamilySearch when it is released to your Temple
District.
- This
class
will show how to actually submit names to the
temple
using TempleReady for Windows after you have cleaned up your database
and have included all
the
already-completed ordinances.
GUIDELINES FOR TEMPLE WORK
- The only way names get into
the IGI / IIGI is by doing the temple work and it is an accurate record
of temple work
done on that day in that temple, but the data used may not have been accurate
- As of 1 Jun 1995 all names for the dead must be
submitted by disk (with a few exceptions) -- no hard copy to SLC for
processing now
- Guidelines letter, 6 Apr 1995, from Elder Packer --
says only do your own ancestors and families and be accurate
- First Presidency letter, 16 Jun 1995: "Because
of the sacred nature of [temple] work, members should be diligent in assuring
the accuracy of all information submitted." -- Ensign (Sep 1995).
- Outline of guidelines by Elder Paul E. Koelliker (Quorum
70),
written when he was Managing Director of Temple Department -- see
Ensign, Jul
1999,
http://library.lds.org/nxt/gateway.dll?f=templates$fn=default.htm
, and Church News, 23 Mar
2002, (This log in may require that you subscribe to the Church
News.)
http://www.desnews.com/cgi-bin/cqcgi/@cnews.env?CQ_SESSION_KEY=
MVSGIMAKNFPD&CQ_CUR_DOCUMENT=2&CQ_TEXT_MAIN=YES
- It helps if you only do temple submissions from your
master file, so you know the data is verified and corrected.
- You are
responsible for the accuracy of the temple work yourself, nobody else!
- "...let us present in his holy temple,...a book
containing the records of our dead, which shall be worthy of all
acceptation." (D&C 128:24)
- Need to have information accurate since this goes
into the permanent temple record
- Church estimates it takes 17 man-hours to process a
name (ordinance workers, patrons, temple personnel, recording the info,
computer work, etc.), so duplication of ordinances for one name wastes 17
man-hours
- Submitting names without verifying the data with a
primary source (i.e., a source written at or near the time of the event)
means it probably will be redone when someone finds the correct info --
wastes time and will be confusing later since IGI and IIGI will have
both correct and incorrect data for the person and people won't know
which is accurate
- Ancestral File, Pedigree Resource Files, and other
GEDCOM's are NOT primary sources
- Do NOT submit names to TR from any unverified
source (not AF nor PRF's nor any other unverified source) -- these
are NOT primary sources and have many errors.
- To prevent this
with data you submit to PRF or other
public
files, enter the temple data before you submit it -- then it will be
clear that the temple work is already done for those persons
OVERVIEW
OF STEPS IN
SUBMITTING NAMES
TO TEMPLE
- Step 1 -- Get your
information into PAF completely and accurately -- this is the hardest part and
takes the most time
- Step 2 -- Get completed ordinances into
your database by (see Getting
Completed
Ordinance Data intoYour PAF Database)
- (1)
Update My
Records, (2) Check online IIGI (PAF
Insight and FamilySearcher are big helps here), (3) Check
miscellaneous sources
- Step
3 -- TempleReady
Clearance Phase
- Two versions of TempleReady -- TR for DOS and TR
for Windows
- Take
a backup of your entire PAF database to a FHC
- Run Temple Names Submission in TR Win and put the
submission file on floppy disk
- Step
4 -- Take floppy disk to the temple to get ordinance
cards printed
- No clearances done at temple (with a few exceptions) -- they
take whatever TempleReady and you clear, even if it duplicates ordinances
TEMPLE
NAMES
SUBMISSION AFTER GETTING ALL
COMPLETED ORDINANCES ENTERED
- TempleReady is only in FHC's and is in two versions:
TR DOS and TR Win
- Virtual "tour" of TR Win
requires the "Tour" CD -- is fairly
general, but may be helpful to get
acquainted with TR Win
- Two methods of getting names into TempleReady for the
clearance phase now
- OLD METHOD -- form a
temple submission GEDCOM file at home and take that to a FHC to run in TR
DOS or TR Win -- This was the only way to do it for TR DOS and is still
useful on some occasions with TR Win.
- NEW
METHOD -- preferable now -- take a backup copy
of your PAF 5 database to a FHC, restore it in PAF 5 on a TempleReady
machine, and run TR Win directly on that database -- select the names
to submit right there -- saves steps, especially when making
corrections
for submission
- TR Win does not allow you to type data directly
into it like the old TR for DOS did -- but that was never advisable and took
more time, anyway
- To avoid problems some FHC's are removing TR DOS
from their machines so patrons can only use TR Win
-
Can still have the DOS FamilySearch with things like the
old IGI, Scottish Church Records (10 million names), Ancestral File, and Military
Death Index
- NEW METHOD -- take a backup of your cleaned up PAF
database to a FHC and restore it to PAF 5 on a TR Win machine
- Run
File/Check-Repair on the file before you do TR Win -- see details
in Cleaning
Up Your Database
- Close PAF and Run TR Win, or you can run TR
Win from within PAF by Tools/TempleReady, but it avoids problems to
run TR Win separately
- Click Submit
Names for the Temple -- TR Win loads and organizes the names and
families
for you to select
- Select
the names you want to submit directly
from your database
- If
you will do the ordinances, select enough for about two
months' time (see white booklet, "A Member's Guide to Temple and Family
History Work", p 15)
- If
turning names over to the Temple File, do as many as
you want, but you won't get the cards back
- Small "temple" icons by the names indicate
"ordinance needed"
- Hyphens "----" means ordinance is already completed
or not needed
- Click on the families you want to submit
- Usually wisest to submit by families so
ordinances are tied together in IIGI
- Press Control-E to select
the 20 families shown, then go to
the end of that list, view the next 20, select
them, etc.
- When ready, click Next, and it checks to see if
names are qualified
- Shows green buttons for those with enough data to
submit and red buttons for those lacking something
- For red buttons, click on the name to see what
the problem is
- Can
edit the data here and changes
and additions go into your PAF database (but not if
you are
using the old method with a GEDCOM) -- then it reruns
to see what names are now qualified and some red buttons may have
changed to green
- TR
looks for possible matches with already-completed ordinances,
but since you already did this in Step 2 (see Getting
Completed
Ordinance Data intoYour PAF Database), it
shouldn't
find any, unless you made some corrections for some red
buttons
- As before, it shows
your info on left and ordinance information
on right,
and asks if same person or not
- If
it does find some, you answer Yes or No or Cancel --
no option here of "Let
Computer Decide For Me"
- If you say "Same Person", it puts the ordinance
data into your PAF database directly, as before
- TR checks the
name and also any names in the Nickname and Also
Known As fields
- After you finish checking the names you want to
submit, click Continue
- Click if you will do the ordinances yourself
- If you answer "No", then the names go into Temple
File, and you never get the cards -- may take up to 7 years to have the
ordinances done (however, some temples, e.g. St. George
Temple, promise to get them done within a few months -- ask at Family
File Desk in your temple)
- If you answer "Yes", they print the
temple cards for
you -- can always put cards into Temple File later, if desired
- Click to allow your name to be included as source
-- your name does not show in IIGI, but is in the Church files as the
submitter
- Click if you want TR Win to put "Sub [Date]" in
the ordinance
fields of the names you are submitting -- highly recommended, so you
don't redo them -- Church estimates that about 25% of the current
duplication is from same person submitting names
over again -- easy to do if you don't have a single master
file to submit from or if you didn't clean up and merge your data to begin
with
- Save the submission file to floppy, give it a name,
make backups, and working copy
- Working Copy allows reprinting reports and/or
recovering from problems later
- Temples can only handle floppies -- most would
need to copy data from flash drives or CD's
to floppies to process it
- Submission file is [filename].sub and is a form of
a GEDCOM, but doesn't have .ged as its extension; PAF cannot read the
submission file directly, but some other programs can
- TempleReady Report
- Examine TR Report carefully for errors in names and
other problems before you take your disk to the temple
- Report contains entire submission with names and
ordinances cleared and any completed ordinance information that it found
that you didn't have already and the reasons for the red dots for why some
names wouldn't clear -- very helpful report
- Correct any of the genealogical info
needed and redo the submission file before you take
it to the temple -- can delete the "Sub [Date]" to redo the submission
- If you discover
genealogical errors or already-completed
ordinances after the card is printed, take the info to
the temple and they can correct and remove the card from the system
-- do this BEFORE the ordinances on the card are all completed
-
Here
are ways to print and/or save the TR report without printing it.
-
- Can copy-and-paste into WordPad or Notepad (by
using "Paste Special" to remove the control characters) and save it as a
text file, or you may have to copy-and-paste it a piece at a time into
WordPad or Notepad
- Can save it as an html file (Computer Science
term meaning "hypertext markup language file") -- This is not for the
faint of heart!
- While the report is on screen it is in a
temporary file on the hard drive, in a folder with a path like
"C:\Documents and Settings\[Computer Name or User Name]\Application
Data\FamilySearch\TempleReady\Cache" and is called
IDHTM_REVIEW_SUBMISSION_BODY.htm -- this file can be copied and saved
elsewhere before it is cleared off in that folder when you exit that
part of TR -- to copy the file, do the following
- In the Cache folder, right click on the file
name, click Copy, go to some other folder, right click and Paste, so you
have a copy in the other folder. Rename this copy something like
[Filename]-[Date as 2005-06-16]-IDHTM_REVIEW_SUBMISSION_BODY.htm
- This is now the entire file in html and can be
opened in any browser, e.g. Internet Explorer, Netscape, or Mozilla, so
it can be examined, printed, or saved as a text file from there.
- The reason for renaming it
is so that the next submission
report you save won't overwrite this one and you will know which
submission this report is for.
- Now do a last minute check of the cleared names in
the IIGI just before taking disk to the temple -- maybe someone else
is working on the same lines and the ordinances were just completed
TEMPLE
PHASE
- This phase is done for you at any temple
- If you selected Family File in your submission, the temple prints 3x5 ordinance cards from your disk while you
wait and gives them to you to keep
-
- Card indicates all ordinances cleared for that
person -- pink cards for women, blue for men, buff for couples
- A line xxxxxxxxxx in an
ordinance block means you are not
requesting that ordinance be done since, (1) it may have been done
already, (2) it may not be needed, e.g. child died before age
8, (3) you may mistakenly have something written in that
ordinance
date field in your PAF database, or (4) you just aren't submitting the
name for that ordinance now.
- Temple also gives you a "Family Names Tracking List"
to keep with your cards
- Tracking List is helpful to write on it who you gave
the card to, the dates the ordinances were completed, where, etc.
- Keep the cards and tracking sheets together (in a
notebook with plastic photo holders, for example)
- The Tracking List (or
any card from that set) can also be used to get
a
duplicate card,
if you lose an original one -- any temple can now
reprint cards and new cards will show xxxxxxxxxxxx for all
ordinances already completed in any temple
- Can use the cards in any temple to do the ordinances,
but Family File ordinances should be done in order:
- Baptism
---> confirmation ---> ordination --->
initiatory ---> endowment ---> sealing
- When doing the ordinances the temple scans the card
with a bar code reader, records ordinance as completed, and stamps the date
and temple on the card -- most temples transmit data to Church Family History
Department nightly, but sometimes data is not posted on IIGI until all
ordinances on card are completed and then they all show up within a week of
last ordinance done
- For cards you printed some time ago and have
completed some ordinances, check them against IIGI before you do the remaining
ordinances
- If you find any ordinances already done for cards
you have, or new or corrected genealogical data on the person, take the
cards to any temple and they can correct them in the system or delete them
from the system so the ordinances won't be done over.
- If the ordinance was invalid because of reasons
such as the person was alive when it was done by proxy or is the
wrong sex, they will delete it from the IIGI since the ordinance was an
invalid ordinance.
- If
you have old cards, don't just ignore them since the names
are in the
system and will eventually be turned over to the temple file to be done.
- Can use any submission name or organization and
address you want on the submission, e.g. The Snow Family Association
- Can put that name in your PAF database or enter
it in the temple submission file in TempleReady
- Save the completed cards that have the dates stamped
since they are a primary source for the temple data
- To get the ordinance data back into your PAF database
you can
ASSIGNMENT
- Clear
a name for temple work from your own ancestors. Be sure you
have cleaned up the genealogical information and found all completed
temple ordinances first.
Return to Don's
Class
Listings page or to the home page of Utah Valley Technology and Genealogy Group .