USING TEMPLEREADY FOR WINDOWS

Sections of the Class Notes

• Welcome and Review of Previous Class
• Guidelines For Temple Work
• Overview of Steps in Submitting Names To Temple
• Temple Names Submission After Getting All Completed Ordinances Entered
• Temple Phase
• Assignment

• Instructors are Elder and Sister Donald R. and Diane M. Snow of the England London Mission, Hyde Park Family History Centre  (snowd@math.byu.edu, dms34@juno.com)
• These notes with active Internet links are posted on the Utah Valley Technology and Genealogy Group website http://uvtagg.org under Class Outlines, Don's Listings.
• Before doing temple names submission you should have completed the two preceding steps outlined on  (1)  Cleaning Up Your Database  and  (2)  Getting Completed Ordinance Data intoYour PAF Database .  You also need to get your database cleaned up to be ready for New FamilySearch when it is released to your Temple District.
• This class will show how to actually submit names to the temple using TempleReady for Windows after you have cleaned up your database and have included all the already-completed ordinances.
  

GUIDELINES FOR TEMPLE WORK

• The only way names get into the IGI / IIGI is by doing the temple work and it is an accurate record of temple work done on that day in that temple, but the data used may not have been accurate
• As of 1 Jun 1995 all names for the dead must be submitted by disk (with a few exceptions) -- no hard copy to SLC for processing now
• Guidelines letter, 6 Apr 1995, from Elder Packer -- says only do your own ancestors and families and be accurate
• First Presidency letter, 16 Jun 1995:  "Because of the sacred nature of [temple] work, members should be diligent in assuring the accuracy of all information submitted." -- Ensign (Sep 1995).
• Outline of guidelines by Elder Paul E. Koelliker (Quorum 70), written when he was Managing Director of Temple Department -- see Ensign, Jul 1999, http://library.lds.org/nxt/gateway.dll?f=templates$fn=default.htm , and Church News, 23 Mar 2002, (This log in may require that you subscribe to the Church News.)  http://www.desnews.com/cgi-bin/cqcgi/@cnews.env?CQ_SESSION_KEY= MVSGIMAKNFPD&CQ_CUR_DOCUMENT=2&CQ_TEXT_MAIN=YES
• It helps if you only do temple submissions from your master file, so you know the data is verified and corrected.
  • You are responsible for the accuracy of the temple work yourself, nobody else!
  • "...let us present in his holy temple,...a book containing the records of our dead, which shall be worthy of all acceptation." (D&C 128:24)
  • Need to have information accurate since this goes into the permanent temple record
  • Church estimates it takes 17 man-hours to process a name (ordinance workers, patrons, temple personnel, recording the info, computer work, etc.), so duplication of ordinances for one name wastes 17 man-hours
  • Submitting names without verifying the data with a primary source (i.e., a source written at or near the time of the event) means it probably will be redone when someone finds the correct info -- wastes time and will be confusing later since IGI and IIGI will have both correct and incorrect data for the person and people won't know which is accurate
• Ancestral File, Pedigree Resource Files, and other GEDCOM's are NOT primary sources
  • Do NOT submit names to TR from any unverified source (not AF nor PRF's nor any other unverified source) -- these are NOT primary sources and have many errors.
  • To prevent this with data you submit to PRF or other public files, enter the temple data before you submit it -- then it will be clear that the temple work is already done for those persons

• Step 1 -- Get your information into PAF completely and accurately -- this is the hardest part and takes the most time
  • Clean up your data to get it accurate and complete (see Cleaning Up Your Database)
• Step 2 -- Get completed ordinances into your database by (see Getting Completed Ordinance Data intoYour PAF Database)
  • (1)  Update My Records, (2)  Check online IIGI (PAF Insight and FamilySearcher are big helps here), (3)  Check miscellaneous sources
• Step 3 -- TempleReady Clearance Phase
  • Two versions of TempleReady -- TR for DOS and TR for Windows
  • Take a backup of your entire PAF database to a FHC
  • Run Temple Names Submission in TR Win and put the submission file on floppy disk
• Step 4 -- Take floppy disk to the temple to get ordinance cards printed
  
  • No clearances done at temple (with a few exceptions) -- they take whatever TempleReady and you clear, even if it duplicates ordinances

• TempleReady is only in FHC's and is in two versions: TR DOS and TR Win
  • Virtual "tour" of TR Win requires the "Tour" CD -- is fairly general, but may be helpful to get acquainted with TR Win
• Two methods of getting names into TempleReady for the clearance phase now
  • OLD METHOD -- form a temple submission GEDCOM file at home and take that to a FHC to run in TR DOS or TR Win -- This was the only way to do it for TR DOS and is still useful on some occasions with TR Win.
  • NEW METHOD -- preferable now -- take a backup copy of your PAF 5 database to a FHC, restore it in PAF 5 on a TempleReady machine, and run TR Win directly on that database -- select the names to submit right there -- saves steps, especially when making corrections for submission
  • TR Win does not allow you to type data directly into it like the old TR for DOS did -- but that was never advisable and took more time, anyway
    • To avoid problems some FHC's are removing TR DOS from their machines so patrons can only use TR Win
    • Can still have the DOS FamilySearch with things like the old IGI, Scottish Church Records (10 million names), Ancestral File, and Military Death Index
• NEW METHOD -- take a backup of your cleaned up PAF database to a FHC and restore it to PAF 5 on a TR Win machine
  • Run File/Check-Repair on the file before you do TR Win -- see details in Cleaning Up Your Database 
  • Close PAF and Run TR Win, or you can run TR Win from within PAF by Tools/TempleReady, but it avoids problems to run TR Win separately 
  • Click Submit Names for the Temple -- TR Win loads and organizes the names and families for you to select
  • Select the names you want to submit directly from your database
  • If you will do the ordinances, select enough for about two months' time (see white booklet, "A Member's Guide to Temple and Family History Work", p 15)
  • If turning names over to the Temple File, do as many as you want, but you won't get the cards back
  • Small "temple" icons by the names indicate "ordinance needed"
  • Hyphens "----" means ordinance is already completed or not needed
  • Click on the families you want to submit
    • Usually wisest to submit by families so ordinances are tied together in IIGI
    • Press Control-E to select the 20 families shown, then go to the end of that list, view the next 20, select them, etc.
  • When ready, click Next, and it checks to see if names are qualified
    • Shows green buttons for those with enough data to submit and red buttons for those lacking something
    • For red buttons, click on the name to see what the problem is
    • Can edit the data here and changes and additions go into your PAF database (but not if you are using the old method with a GEDCOM) -- then it reruns to see what names are now qualified and some red buttons may have changed to green
• TR looks for possible matches with already-completed ordinances, but since you already did this in Step 2 (see Getting Completed Ordinance Data intoYour PAF Database), it shouldn't find any, unless you made some corrections for some red buttons
  
  • As before, it shows your info on left and ordinance information on right, and asks if same person or not
  • If it does find some, you answer Yes or No or Cancel -- no option here of  "Let Computer Decide For Me"
  • If you say "Same Person", it puts the ordinance data into your PAF database directly, as before
  • TR checks the name and also any names in the Nickname and Also Known As fields
• After you finish checking the names you want to submit, click Continue
  • Click if you will do the ordinances yourself
    • If you answer "No", then the names go into Temple File, and you never get the cards -- may take up to 7 years to have the ordinances done (however, some temples, e.g. St. George Temple, promise to get them done within a few months -- ask at Family File Desk in your temple)
    • If you answer "Yes", they print the temple cards for you -- can always put cards into Temple File later, if desired
  • Click to allow your name to be included as source -- your name does not show in IIGI, but is in the Church files as the submitter
  • Click if you want TR Win to put "Sub [Date]" in the ordinance fields of the names you are submitting -- highly recommended, so you don't redo them -- Church estimates that about 25% of the current duplication is from same person submitting names over again -- easy to do if you don't have a single master file to submit from  or if you didn't clean up and merge your data to begin with
  • Save the submission file to floppy, give it a name, make backups, and working copy 
    • Working Copy allows reprinting reports and/or recovering from problems later
    • Temples can only handle floppies -- most would need to copy data from flash drives or CD's to floppies to process it
  • Submission file is [filename].sub and is a form of a GEDCOM, but doesn't have .ged as its extension; PAF cannot read the submission file directly, but some other programs can
• TempleReady Report
  • Examine TR Report carefully for errors in names and other problems before you take your disk to the temple
  • Report contains entire submission with names and ordinances cleared and any completed ordinance information that it found that you didn't have already and the reasons for the red dots for why some names wouldn't clear -- very helpful report
  • Correct any of the genealogical info needed and redo the submission file before you take it to the temple -- can delete the "Sub [Date]" to redo the submission 
  • If you discover genealogical errors or already-completed ordinances after the card is printed, take the info to the temple and they can correct and remove the card from the system -- do this BEFORE the ordinances on the card are all completed
  • Here are ways to print and/or save the TR report without printing it.
  • • Can copy-and-paste into WordPad or Notepad (by using "Paste Special" to remove the control characters) and save it as a text file, or you may have to copy-and-paste it a piece at a time into WordPad or Notepad
    • Can save it as an html file (Computer Science term meaning "hypertext markup language file") -- This is not for the faint of heart!
      • While the report is on screen it is in a temporary file on the hard drive, in a folder with a path like "C:\Documents and Settings\[Computer Name or User Name]\Application Data\FamilySearch\TempleReady\Cache" and is called IDHTM_REVIEW_SUBMISSION_BODY.htm -- this file can be copied and saved elsewhere before it is cleared off in that folder when you exit that part of TR -- to copy the file, do the following
      • In the Cache folder, right click on the file name, click Copy, go to some other folder, right click and Paste, so you have a copy in the other folder.  Rename this copy something like [Filename]-[Date as 2005-06-16]-IDHTM_REVIEW_SUBMISSION_BODY.htm
      • This is now the entire file in html and can be opened in any browser, e.g. Internet Explorer, Netscape, or Mozilla, so it can be examined, printed, or saved as a text file from there.
      • The reason for renaming it is so that the next submission report you save won't overwrite this one and you will know which submission this report is for.
• Now do a last minute check of  the cleared names in the IIGI just before taking disk to the temple -- maybe someone else is working on the same lines and the ordinances were just completed

TEMPLE PHASE

• This phase is done for you at any temple
• If you selected Family File in your submission, the temple prints 3x5 ordinance cards from your disk while you wait and gives them to you to keep
• • Card indicates all ordinances cleared for that person -- pink cards for women, blue for men, buff for couples
  • A line xxxxxxxxxx in an ordinance block means you are not requesting that ordinance be done since, (1) it may have been done already, (2) it may not be needed, e.g. child died before age 8, (3) you may mistakenly have something written in that ordinance date field in your PAF database, or (4) you just aren't submitting the name for that ordinance now.
• Temple also gives you a "Family Names Tracking List" to keep with your cards
  • Tracking List is helpful to write on it who you gave the card to, the dates the ordinances were completed, where, etc.
  • Keep the cards and tracking sheets together (in a notebook with plastic photo holders, for example)
  • The Tracking List (or any card from that set) can also be used to get a duplicate card, if you lose an original one -- any temple can now reprint cards and new cards will show xxxxxxxxxxxx for all ordinances already completed in any temple
• Can use the cards in any temple to do the ordinances, but Family File ordinances should be done in order:
  • Baptism ---> confirmation ---> ordination ---> initiatory ---> endowment ---> sealing
• When doing the ordinances the temple scans the card with a bar code reader, records ordinance as completed, and stamps the date and temple on the card -- most temples transmit data to Church Family History Department nightly, but sometimes data is not posted on IIGI until all ordinances on card are completed and then they all show up within a week of last ordinance done
• For cards you printed some time ago and have completed some ordinances, check them against IIGI before you do the remaining ordinances
  • If you find any ordinances already done for cards you have, or new or corrected genealogical data on the person, take the cards to any temple and they can correct them in the system or delete them from the system so the ordinances won't be done over.
  • If the ordinance was invalid because of reasons such as the person was alive when it was done by proxy or is the wrong sex, they will delete it from the IIGI since the ordinance was an invalid ordinance.
  • If you have old cards, don't just ignore them since the names are in the system and will eventually be turned over to the temple file to be done.
• Can use any submission name or organization and address you want on the submission, e.g. The Snow Family Association
  • Can put that name in your PAF database or enter it in the temple submission file in TempleReady
• Save the completed cards that have the dates stamped since they are a primary source for the temple data
• To get the ordinance data back into your PAF database you can
  • Type it in from the cards, or easier, 
  • Just wait a week and download it from the IIGI as outlined in the Getting Completed Ordinance Data intoYour PAF Database -- this method even puts in the source information, as well as the ordinance data

1. Clear a name for temple work from your own ancestors.  Be sure you have cleaned up the genealogical information and found all completed temple ordinances first.