PAF II -- Class 6:

PHOTOS, SLIDE SHOWS, AND SCRAPBOOKS IN PAF

©Copyright 2006 by Donald R. Snow

• Welcome and Summary of Previous Class
• Multimedia Files
• Demo's of Photos, Slide Shows, and Scrapbooks
• Getting Photos Ready to Include in PAF
• Overview of Steps in Setting Up Photos, Slide Shows, and Scrapbooks
  
• Details of Setting Up Multimedia in PAF
• Photos, Sound Clips, Slide Shows, Viewing
  
• Assignment

• Instructors are Donald R. and Diane M. Snow, 801-225-7123 in Provo, Utah and 435-673-1932 in St. George, Utah (snowd@math.byu.edu, dms34@juno.com)
• These notes with active Internet links are posted on the Utah Valley Technology and Genealogy Group website http://uvtagg.org under Class Outlines, Don's Listings.
• Review of  changing columns, templates, fonts, and user events -- Any questions?

MULTIMEDIA FILES

• Multimedia (photos, sound, video) makes your database "come alive" and be interesting to others
  
• PAF can link photos, sound, and video clips in various ways
• See PAF 5.2 Users Guide p 90-91 for list of acceptable multimedia file formats
• Photos or pictures (jpg, bmp, tif files) -- make or get them from scanning, digital camera, email, disk, or Internet
• Sound clips (wav, mid files) -- make or get them with a microphone, tape recorder, email, disk, or Internet
• Video clips (avi, mpg files) -- must be in digital form, as from digital camcorders -- you have to digitize older analog clips
• PAF can show photos in slide shows and scrapbooks with sound narration, or can print photos in various ways
• Multimedia files are stored separately from PAF data, take up lots of space, and are NOT backed up nor transferred with GEDCOM
• Store multimedia files in a separate folder so the entire folder can be copied to back it up or transfer it
• If you use a multimedia folder under the PAF data folder all the links can be "relative" (folder name only), so when you transfer your files to another computer you don't  need to change all the links in your PAF database
• Multimedia files are different from Source images, but can be stored in the same folder

DEMO'S OF PHOTOS, SLIDE SHOWS, AND SCRAPBOOKS

• Photos show in Family View and scrapbook -- in Family View you only see photo of the person in primary position -- photos print on family group sheets, pedigree charts, etc.
  
• Demo of Don's Slide Show with pictures and sound narration
• Demo of Don's Scrapbook with pictures and sound clips describing each
  

GETTING PHOTOS READY TO INCLUDE IN PAF

• Get the photo in electronic form by scanning, digital camera, email, disk, or Internet
• Edit photo with a photo editing program the way you want it and save it in a graphics format, e.g. .jpg or .bmp -- .jpg files are small files and work fine for showing on screen with PAF
• Copy the photo file to your multimedia folder, probably on hard drive, but can be on a CD or zip disk

OVERVIEW OF STEPS IN SETTING UP PHOTOS, SLIDE SHOWS, AND SCRAPBOOKS

1. Get the photo into electronic form (see above) and store in a folder where you can link to it in PAF
2. Select the individual to attach the photo to and click on the camera icon for that individual
3. Click on Add Photo, Sound, or Video Clip -- find its path by clicking on the "..." to browse for it
4. Click on Modify Photo and write caption and description
5. Click on Edit Photo to crop, flip, select for Slide Show and/or Scrapbook
6. Make a sound clip to describe photo
   
7. Preview family group sheets and pedigree charts -- be sure to check the boxes to include photos
8. View Slide Show and Scrapbook

DETAILS OF SETTING UP MULTIMEDIA IN PAF

• PHOTOS
• Link a photo to an individual -- only the person in Primary Position has photo showing on screen
  
• Highlight the individual and click on camera symbol or Edit/Multimedia to get to Multimedia Collection screen for the person
• Click on Add/Photo/Browse (by clicking on the "...") and select the file you want -- check Preview so you see a thumbnail copy of photo there
• Click on Make Default if you want this photo to be the default one for the person -- if only one photo it is automatically the default photo
• Default photo has an * by it and is the one that shows on screen, on family group sheets, and on pedigree charts
• Change default photo by highlighting another and clicking on Make Default
  
• Click on Modify Photo to add caption and description -- these are seen in Scrapbook -- don't make the caption too long of it won't show all of it
  
• Click on Edit Photo to flip, crop, select for Slide Show and/or Scrapbook (see details for Slide Shows and Scrapbooks below)
• Same photo can be used in several places with different croppings for different individuals
  
• Cropping keeps same outside frame size, but expands a part of the picture so you can select one individual out of a group picture, for example
• Easiest to crop by clicking on photo and dragging the rectangular box to size wanted, but can do it by setting margin numbers
• Photos can be included on some reports if you click Show Photos
• Family Group Sheets, Pedigree Charts, and Scrapbooks all have options to include photos
• Preview these on screen before printing to be sure they are the way you want
  
• SOUND CLIPS
• Can make a sound clip to describe each photo
• Requires a sound card and microphone -- mike plugs into a jack in the sound card at back of computer
• PAF can run these narrations while changing slides to have a narrated Slide Show
• For recording the sound clip you can use Windows Sound Recorder SNDREC32.exe -- is a program in all versions of Windows
• There are better commercial (and even free) programs, but this works and is already on your computer
• SNDREC32.exe is usually in a Windows folder somewhere -- for ease of use you can make an icon for it on your Desktop
• To make an icon for it right click Start/Programs/Accessories/Multimedia/Sound Recorder and drag it to Desktop to make an icon for it
• Reasonable audio settings are 11,025 Mhz mono-16 bit, so sound is clear, but file is not too large
  
• This saves the file as a .wav file -- helpful late to include in the file name its length, e.g. "Don's Study-7 secs.wav"
• This helps in setting up the Slide Show later.
• Setting up SLIDE SHOWS
• Can only set up slide shows for individuals, not couples, nor families, so all photos and sound clips to be included must be in that individual's record, but can use the same photos and sound clips for other individuals, too -- just link to them again where ever they are stored
  
• Go to individual's Multimedia Collection screen from Highlight Individual\Camera icon or from Edit Individual\Camera icon
  
• Click on Add and put in the path and name of sound clip -- note length of sound clip from the name you gave it
• Click on Add and put in corresponding photo right after sound clip
• Click on Edit Photo/Include in Slide Show, and set length of time to show it from the length of the sound clip
• Include photo in Scrapbook by clicking on Edit Photo/Include Photo in Scrapbook
• Enter path and name of sound clip for that photo in Attached Sound (at bottom of screen)
• Enter the photos in the order you want them to be shown in the Slide Show -- sound clip, photo, sound clip, photo, etc.
• Can rearrange order of photos by moving both sound clip and photo, but keep sound clip just before photo
• Be sure to Save results when you are done
  
• VIEWING the Slide Show -- go to Multimedia Collection screen and click on Slide Show to see the slides and hear the sound clips
• Can go back and adjust the time a slide is shown if it doesn't quite match the sound clip time
  
• Viewing the Scrapbook -- go to Multimedia Collection screen and click on Scrapbook
• Shows all the photos you included for that person and scrapbook may contain other photos and sound clips that you didn't include in the Slide Show
• Click on small speaker in upper right hand corner of photo to hear the sound clip for that picture
• Print Scrapbook by Print/Scrapbook -- set options including numbers of rows and columns of pictures you want, box styles, borders, background, colors, what to include, etc.
• Preview it on screen before printing to printer
  

ASSIGNMENT

1. Link a photo to someone in a PAF database.
2. Set up a Slide Show and Scrapbook with one or more photos for someone.
3. Do a sound clip when you can get a microphone and sound card (and are daring!).